Format Choice

As an alternative to displaying individual records, you may choose multiple records to view, print, export, email, order the full text or add to a clipboard. To do this, first select checkboxes next to each record. Alternatively, if there are more than 100 results, you may select the 'First 100' or 'First 500' buttons or the exact number of results. Once you have made your selection, choose one of the options View, Print, Export, Email, Order or Add to Clipboard.

When manually selecting records, the number next to the first radio button on the top of the results, indicates how many records have been selected. If records have been selected from multiple page views (e.g. from result sets 1-25, 26-50 etc), this number shows the cumulative number of records selected. Click Clear to deselect all records.
The following formats are available and are applied to your choice of records when the appropriate button is selected:

  • View: When you view more than one record, by default they will be displayed in Short Record format. Once the records are displayed, you can switch to Citations only, Citations and Abstracts or Full Record format; this format is then applied to all selected records up to a maximum of 500 records.
  • Print: You may print the selected records in one of the following formats: Citations only, Citations and Abstracts, Short or Full Record with a maximum of 500 records.
  • Export: Choose RIS format (Reference Manager, ProCite, EndNote) or RefWorks Direct Export to export records to your bibliographic management software. Choose CSV (Fields by Row) or CSV (Fields by Column) to export records to a CSV file. Alternatively, Plain Text will provide you with a readable generic format. In each case you can choose from the following record formats: Citations Only, Citations and Abstracts, Short Record or Full Record. Maximum is the first 5,000 records, apart from RefWorks, where the maximum is 500 at any one time.
  • Email: Email your results to a recipient of your choice using HTML or Text format. Choose between the following options: Citations only, Citations and Abstracts, Short Records or Full Records. Maximum is first 500 records.
  • Order: Order documents from a document delivery supplier such as Infotrieve. Maximum is first 500 records. This link can be removed at your librarian's request by email to the local e-Helpdesk.
  • Add to Clipboard: Use this link to place the selected records on your temporary clipboard.

Download Limit
For the purpose of viewing, emailing or printing, the maximum number of records that can be used is the first 500. For the purpose of downloading into reference management software packages or plain text, a maximum of 5,000 records can be downloaded, apart from RefWorks, where the maximum is 500 at any one time.